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Non-Evaluative Symbols

The following non-evaluative symbols authorized are I, IP, RD, W and MW.

Incomplete (Symbol "I")

The Incomplete grade is currently under revision, and should be approved in the 2006-2007 year. Please check with the Admissions & Records Office for the most recent policy.


Incomplete academic work for unforeseeable, emergency, and justifiable reasons at the end of the term may, result in an "I" symbol being entered in the students record. The condition for removal of the "I" symbol shall be stated by the instructor in written record which shall also indicate the grade to be assigned in lieu of its removal. This record must be given to the student with a copy placed on file in the Office of Admissions and Records until the "I" is made up or the time limit has passed. A final grade shall be assigned when the work stipulated has been completed and evaluated, or when the time limit for completing the work has passed. The "I" must be made up no later than the last class day of the semester following the one in which the "I" grade was assigned; otherwise, the in lieu grade will automatically be entered on the transcript. The "I" symbol shall not be used in calculating units attempted nor for grade points. The student may petition the Academic Council for time extension (one semester only) due to extenuating circumstances.

Report Delayed (Symbol "RD")

The "RD" symbol may be assigned by the Director of Admissions only. It is to be used when there is a delay in reporting the grade of a student due to circumstances beyond the control of the student. It is a temporary notation to be replaced by a permanent symbol as soon as possible. "RD" shall not be used in calculating grade point averages.

Withdrawal (Symbol "W)

Students withdrawal from a class or classes shall be authorized through the last day of the fourteenth week (or 75%) of the instructional term. No "W" will be given after the fourteenth week. After the fourteenth week, the only grades given will be: A, B, C, D, F, NC, CR. No notation ("W" or other) shall be made on the academic record of the student who withdraws during the first four weeks or 30% of a term, whichever is less.

For semester length courses (16-18 weeks), withdrawal between the end of the fourth week and the last day of the fourteenth week of instruction shall be recorded as a "W" on the students record. For courses less than a semester in length, withdrawal between 30% and 75% of the course shall be recorded as a "W" on the students record. The "W" shall not be used in calculating grade point averages, but excessive "Ws" (see Standards of Probation and Dismissal) shall be used as factors in probation and dismissal procedures.

The Director of Admissions may, by regulation, authorize withdrawals from a class or classes in extenuating circumstances after the last day of the fourteenth week (or 75% of the term, whichever is less) upon petition of the student or his/her representative. The Director of Admissions will consult with the appropriate faculty. Extenuating circumstances are verified cases of accidents, illnesses, or other circumstances beyond the control of the student.

Military Withdrawal (Symbol "MW")

The "MW" shall be assigned only for students who are members of an active or reserve military service, and who receive orders compelling a withdrawal from courses. Upon verification of such orders, this symbol may be assigned at any time during the semester by the Director of Admissions. The "MW" shall not be counted in progress probation and dismissal calculations. "W" grades incurred after January 1, 1990 which meet the definition of "MW" may be changed to "MW" upon petition and verification of military orders.