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Financial Information Subcommittee

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Hartnell College - 411 Central Avenue, CAB 209 - Salinas, CA 93901
April 13, 2012 at 10:30AM

Al Munoz, Administration
Joanne Trevino, Senate


Matt Coombs, Information & Tech Resources
Monica Garnica, ASHC
Melissa Stave, Academic Senate
Michele Scheuermann, ASHC
Ann Wright, HCFA

Francisco Estrada, ASHC

Laura Warren

12:30 p.m.

Agenda #1

Topic:Approval of Minutes from previous meeting
Presenter:Al Munoz
Summary of Agenda Item:Draft minutes from the March 21st meeting were approved without changes.
Action(s) required:n/a

Agenda #2

Topic:Unfinished Business
Presenter:Al Munoz
Summary of Agenda Item:Al provided some handouts to the attendees and discussion commenced with regard to Fund 41 and amounts set aside for future and current use related to capital outlay expenses. As an example, Al pointed out that a portion of the capital outlay fund has been earmarked for turf replacement; funding has also been set aside to resurface the track at the end of track season. Fransisco then asked if a portion of collected student fees could be used to assist in paying for turf & track replacements to which Al responded it could not.

Melissa Stave asked about eCollege expense and discussion then ensued. Matt Coombs replied that HC is charged per head or per student with an account. He added that eCollege is a "premium product," the current contract is being renegotiated, and there are other options available which are presently being considered.

Al pointed out to those present that at the end of the fiscal year the college may be operating with a deficit. Discussion followed.

Matt then took the time to provide an explanation of Kuali and a possible time line for implementation. HC would begin the process by transitioning from Datatel to Kuali Finance as step one. Over the next 4 to 5 years, the "student portion" would be ready. He also stated that HC should not expect to discontinue Datatel for another 5 to 6 years. Related discussion followed.

Discussion regarding redevelopment funds began and Al provided information.

Ann Wright brought up FTES and apportionment; discussion ensued. Further discussion with regard to shadow classes.

Matt then provided an give an update on the IT presentation and stated he met with the Distance Ed Committee. A decision should be made by the end of April with regard to installing more access points on Main and Alisal campuses. (King City will not be affected.) Matt went on to say that a decision regarding email will be made. Gmail (Google) and Zmail (Zimbra) will be presenting on campus.

Action(s) required:NO ACTION ITEMS.

Agenda #3

Topic:Next meeting
Presenter:Al Munoz
Summary of Agenda Item:Al stated that time would be spent discussion 50% at the next FIS meeting.
Action(s) required:

Agenda #4

Summary of Agenda Item:
Action(s) required: