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Financial Information Subcommittee

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Hartnell College Library Study Room 231
March 17, 2011 at 3:30PM
I.Chair(s)

Kent Stephens
Joanne Trevino (arrived at end of meeting)

* DRAFT MINUTES *
II.Attendee(s)

Maria De Leon, CSEA
Ann Wright, HCFA (Biology Faculty)
Beverly Grova, Administration
III.Guest(s)

Al Munoz, Business Office
Amerika Veach, ASHC (substitute for Sequoia Lewis)
IV.Supporter(s)

Laura Warren
V.Adjournment

5:00 p.m.

Agenda #1

Topic:Approval of Draft Minutes for February 17, 2011 Meeting
Presenter:Kent Stephens
Summary of Agenda Item:Kent pointed out that a quorum was present and asked for a vote to approve the minutes for the February 17 meeting. Vote was: 2 - ayes; 0 - nays; 1 abstention. Agenda approved.
Action(s) required:n/a
Responsibilites:n/a
Deadline(s):n/a

Agenda #2

Topic:Potential Change of Meeting Dates
Presenter:Kent Stephens
Summary of Agenda Item:The committee discussed the meeting time and recognized that it conflicts with another shared governance committee. It was suggested that RAC could review committee schedules.

Currently, Co-Chair Joanne Trevino is supporting the Curriculum Committee and will be unable to arrive at FIS on time, if at all. There are three Curriculum Committee meetings remaining that Joanne must attend.
Action(s) required:Revisit at next FIS meeting when all members are in attendance.
Responsibilites:n/a
Deadline(s):4/21/2011

Agenda #3

Topic:Academic Affairs Reorganization
Presenter:Ann Wright
Summary of Agenda Item:Kent asked Ann for clarification of the term "realize the Academic Affairs reorganization." Ann explained that the term was carefully chosen and was chosen because RAC supports the Academic Affairs reorganization as it was proposed. RAC will look to FIS to provide fiscal information in this regard. Following lengthy discussion, the Academic Affairs organizational chart was reviewed and discussed. Al answered questions from the committee regarding funding the positions within Academic Affairs. More discussion followed.
Action(s) required:n/a
Responsibilites:n/a
Deadline(s):n/a

Agenda #4

Topic:Revenue Trends Report
Presenter:Kent Stephens
Summary of Agenda Item:Kent explained the estimated revenue scenarios that have been budgeted. Ann stated that she believes Hartnell has practiced frugality. Beverly inquired about the requirements for reserves. Kent said the District meets the 5% minimum for accreditation.
Action(s) required:n/a
Responsibilites:n/a
Deadline(s):n/a

Agenda #5

Topic:Budget
Presenter:Kent Stephens
Summary of Agenda Item:A proposed first draft budget was reviewed in detail. Al and Kent answered questions from the committee and discussion ensued. Ann asked how many JPA slots Hartnell will purchase for 2011-12 to which Kent responded it may be 600. Amerika asked for the definition of JPAs; Kent provided the definition of Joint Powers Authorities and the District's history of participating in the Consortium.
Action(s) required:n/a
Responsibilites:n/a
Deadline(s):n/a

Agenda #6

Topic:AccuPlacer and eCollege contracts
Presenter:Kent Stephens
Summary of Agenda Item:With regard to Ann's requested review of the AccuPlacer and eCollege contracts, Kent pointed out that other committees are reviewing the quality of those programs and it would be the role of the FIS to document the costs and perhaps identify possible savings. Ann told the group that RAC was interested in the terms of the two contracts. Kent stated there is no contract with AccuPlacer. Apparently, it is not their business practice to have formal agreements. It was agreed that eCollege is a costly contract. It was also noted that the eCollege contract has not been renegotiated. Amerika then asked why eCollege is the preferred vendor and not a service such as Moodle. Ann provided some historical background to Amerika and the committee and explained that it was ultimately decided by committee that eCollege would be the preferred vendor.
Action(s) required:n/a
Responsibilites:n/a
Deadline(s):n/a