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Financial Information Subcommittee

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Hartnell College Library Room 233 - 411 Central Salinas, CA
December 1, 2011 at 4:00PM
I.Chair(s)

Joanne Trevino

** DRAFT MINUTES **
II.Attendee(s)

Al Munoz, Administration
Anahi Alcibar, ASHC
Ann Wright, HCFA
Eric Price, CSEA
Melissa Stave, Academic Senate
III.Guest(s)

Nancy Schur, guest
IV.Supporter(s)

Laura Warren
V.Adjournment

5:14 p.m.

Agenda #1

Topic:Approval of Agenda for 12/1/11 meeting
Presenter:Al Munoz
Summary of Agenda Item:No additional items to be added. Agenda approved.
Action(s) required:n/a
Responsibilites:Laura
Deadline(s):Immediately

Agenda #2

Topic:Approval of Minutes from 11/17/11 meeting
Presenter:Al Munoz
Summary of Agenda Item:It was requested that minor typographical errors be corrected. No further comments or additions to minutes. Minutes approved.
Action(s) required:Correct spelling of Joanne Trevino's last name; properly capitalize Laura Warren's name.
Responsibilites:Laura Warren
Deadline(s):Immediately

Agenda #3

Topic:Announcements
Presenter:Anahi Alcibar
Summary of Agenda Item:Food Drive: There are barrels located throughout campus to collect non-perishable food which will be donated to the Monterey County Food Bank. The barrels will be picked up on December 16, 2011.
Action(s) required:n/a
Responsibilites:n/a
Deadline(s):12/16/11

Agenda #4

Topic:Request to change agenda
Presenter:Al Munoz
Summary of Agenda Item:In order to go through the financial reports that he brought for the committee, Al asked to move "new business" up on the list of agenda items. All in agreement.
Action(s) required:
Responsibilites:
Deadline(s):n/a

Agenda #5

Topic:New Business: Period Review of Over/Under Budget Spending Variances Report
Presenter:Al Munoz
Summary of Agenda Item:Al provided several handouts to the group and supplied detailed explanation as he took everyone the information contained within the handouts. Some conversation with regard to the 50% rule and breaking out employee benefits. Taking that piece further, Al stated that the Business Office is working on breaking out the academic and instructional/non-instructional salaries and then the benefits. This is a time consuming effort because it has to be done manually however his office is working on it. Al further commented that he will be bringing the committee up to date with regard to where the college is on 50%; this will now be tracked monthly. Further discussion ensued with regard to 50%.

Al explained that another area where caution needs to be exercised is with operating expenses and services. Currently we are at approximately 44% but in that percentage there are one-time expenses so we may see that decrease over the next several months.

Additionally, the reserve will be increased to 5% from a current 3%.

Action(s) required:
Responsibilites:
Deadline(s):n/a

Agenda #6

Topic:Old Business: Shared Governance
Presenter:Al Munoz
Summary of Agenda Item:With regard to RAC manual, Al stated that he and Ann met the day prior to work through that focusing on items there were questions about. It was agreed that another administrator should be added potentially from the area reporting to the VP of Academic Affairs & Accreditation. This will be revisited at a later meeting.
Action(s) required:Further discuss adding an administrator to the committee.
Responsibilites:All
Deadline(s):12/16/11

Agenda #7

Topic:Next Meeting
Presenter:
Summary of Agenda Item:Meeting will be held on Thursday, December 15 at 3:00 p.m. in LIB 233.
Action(s) required:
Responsibilites:
Deadline(s):