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Program Planning & Assessment
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Hartnell College Board Room - 411 Central Salinas, CA
October 27, 2008 at 2:00PM

Dr. Kelly Locke, Chair
Dr. Kathleen Rose, Co-Chair

Barbara Durham, Kathleen Rose, Kathy Mendelsohn, Kelly Locke, Langston Johnson, Carol Kimbrough, Cheryl O’Donnell, Margaret Mayfield, Robert Maffei


Lourdes Sanchez

Agenda #1

Topic:1. Flex Day Output
Presenter:Langston Johnson, Kathy Mendelsohn
Summary of Agenda Item:a) Langston presented the information collected from the different disciplines to develop the outcomes for their course outlines.
b) Kathy Mendelsohn mentioned what the SLO’s committee will do in their next meeting at evaluating this information collected from this Flex Day. She mentioned, how realistic this project is and how many courses will or should be up-dated. She also described what kind of schedule it should be define/direct. Kelly Locked added more comments on this schedule and what happened in the past. Then, Kathy mentioned to the committee the plans that the Curriculum Committee has to introduce all instructors on the process of entering Course Outlines to CurricUNET.
Action(s) required:

Agenda #2

Topic:2. Course Level Outcomes
Presenter:Dr. Locke
Summary of Agenda Item:a) Barbara Durham initiated the discussion about how the college does not have the process to measure the Course Level Outcomes. Next, members of the committee voiced their ideas on how to create this process/method and evaluation tool. Dr. Rose asked them what they think it should be done, do instructors need to be contact to let them know the results of this process and the commitment to assess SLO’s?
b) Kelly Locked suggested that this message should be sent out from the SLO’s committee.
c) Kathy Mendelsohn and Peggy Mayfield were assigned to follow up on this assignment.
Action(s) required:

Agenda #3

Topic:3. WASC Report progress
Presenter:Dr. Rose and Dr. Locke
Summary of Agenda Item:Kathleen gave a report and suggested the committee to go back take a look of the letter received from the Accreditation Committee, the college cannot said “planning” it should be “done it”. “Faculty should be voiced”. Kelly continued the discussion on how to report to WASC the progress, challenges that faculty has when a program does not have full-time faculty assigned/hired to work on this program. Langston mentioned another challenge which is the orchard that should show if this position had been filled in or not. Dr. Rose contributed to the discussion by answering a question from Carol Kimbroguh about how and when the report needs to be send about this issue.
Action(s) required:

Agenda #4

Topic:4. Annual Screening Report
Presenter:Dr. Rose
Summary of Agenda Item:Langston initiated the discussion on how this report was putted together by Chris Myers. A revision and up-date of this report looks like might be necessary to be sure this is correct and easy to read and understand. Kelly continued with the discussion how important this report is. She referred to the President’s report on how the fill rate works and then she asked the question on how the instructors know the percentage of the fill rate a class has and not base on contract enrollment rate. A discussion continued from the committee members about how to get the answer of this fill rate (annual screening rate), Dr. Rose suggested to talk to the president to find out who and how often this annual screening report will be put together whether it will be per semester or per department. The committee agreed on the importance to clarify all these questions, where the information should be obtain and the value of this information and how often this report should be distributed. Langston will find out more information on how this report is used by other colleges.
Action(s) required:Langston will find out more information on how this report is used by other colleges.

Agenda #5

Topic:5. Assessment Module
Presenter:Dr. Kelly Locke
Summary of Agenda Item:Kelly, what kind of data needs to be collect? Does any other college has an example module of this assessment? The decision was made that Langston with the help of other members of a sub-group from the following committees will create this Assessment Module: SLO’s Committee, Curriculum Committee and PP&A. Langston will elaborate a memo to recruit people for this sub-committee.
Action(s) required: