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Resource and Allocation Committee

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Hartnell College - 411 Central Avenue, CALL-203, Salinas, CA 93901
August 3, 2012 at 10:00AM

Willard C. Lewallen
Ann Wright


Matt Coombs, Administration
Dale W. Fuge, L-39
Ismael Ramirez, Maint.
Melissa Stave, HCFA Senate


Mary Dominguez, Administration
Dolores Javier, Administration
Carol Kimbrough, Faculty
Carol King, Faculty
Brian Lofman, Administration
Stephanie Low, Academic Affairs
Cheryl O'Donnell, Faculty
Joseph Reyes, Maint.
Dan Teresa, PE


Laura Warren

12:20 p.m.

Agenda #1

Topic:Survey Responses
Presenter:Ann Wright
Summary of Agenda Item:Ann stated that the purpose of the meeting is not for her to summarize the survey responses but to ask for comments from the attendees.

The following comments suggest ways by which to reduce the deficit, and are immediately followed by a summary.

Action(s) required:

Agenda #2

Topic:Shortening semester length to 16 weeks
Presenter:Ann Wright
Summary of Agenda Item:Dr. Lewallen discussed the difficulty of building a condensed calendar. Mary Dominguez pointed out that a lot of planning is involved and approval by the Chancellor's Office is required. Ann pointed out that the purpose behind shortening the semester would not be for saving money; it would be a benefit to the students. She further stated that it would require an approximately two year commitment in order to implement and would be a project for the long-term.

Action(s) required:It was recommended that this subject be looked into further at a later date. Ann informed all present that the college is in possession of Gavilan College's documentation related to a condensed calendar and that could be utilized as a reference guide in the future.

Agenda #3

Topic:Revive Fee Based Community Education
Summary of Agenda Item:Stephanie Low commented that many faculty members are interested in reviving community education. Additionally, she stated that this is a long-term project and could not be started right away. Further, Stephanie requested that this be discussed over the next year or two in order to come up with a plan to bring back community education and possibly even switch some things, such as HEP, to community education.

Discussion followed related to those enrolled in Western Stage and whether or not that could be fee-based. Stephanie commented that faculty should be involved in contract education discussions.

Matt Coombs added that a local GED testing center is closing and the college could generate income if GED testing was taken on.

Action(s) required:Further discussion over the next two years.
Responsibilites:Stephanie Low

Agenda #4

Topic:Offer Contract Education
Summary of Agenda Item:Discussion related to offering education specifically for the needs of employers and customize to their needs. Dr. Lewallen stated contract education has to be self-supporting (i.e., cannot cost the college any money) and will not affect our FTES. Stephanie said that she and Zahi have had many conversations related to this subject and they would be interested in taking this further.

Jackie Cruz stated that in order to bring contract education to industry, it would be beneficial to employ someone who possesses sales skills to focus solely on this area. This person would have to be viewed as an investment in the college's future. Furthermore, Jackie pointed out that the Food Safety Summit could be utilized as a pilot program as it was very successful.

Action(s) required:Ann asked Stephanie to recruit people who would like to be involved in a revenue generating team and then decide how to proceed related to
both long-term and short-term goals.
Responsibilites:Stephanie Low

Agenda #5

Topic:Immediate revenue generation
Presenter:Dr. Lewallen
Summary of Agenda Item:The following comments relate to Dr. Lewallen's request for immediate ways to generate revenue:

* Market facilities use: Potentially renting our parking lots for flea markets, yard sales, car sales, and the like.

* Recycling: Would require an initial investment to allow securing of the recycling containers to dissuade off-campus people from collecting recyclables.

* Offer employees the use of the pool & gym for a fee, i.e., gym memberships.

* Eventually discontinue print catalogs & schedules and print fewer for the upcoming semesters: Try to encourage students to use the web-based schedules. Matt pointed out that the new website is going to have a very strong emphasis on the catalog/schedule. Brian Lofman stated that not all students have internet access however these students could be directed to use the Library's computers or others located around campus.

* Try to eliminate individual printers and related maintenance and service agreements: Matt stated that over the next several months, the campus is looking into replacing desktop printers and other machines with all-in-one work group machines that would handle copying, printing, scanning, and faxing. Costs savings realized would be seen in reduced supplies and cost of maintenance/service agreements related to the many copies and other machines on campus.

Action(s) required:

Agenda #6

Topic:Other immediate cost savings ideas
Summary of Agenda Item:* Dolores Javier pointed out that since 85% of the budget is spent on human resources (i.e., salaries, etc.), that an immediate cost savings could be realized with furloughs and closing campus during breaks. Discussion followed related to how both would affect student services. Terri Pyer said that the winter closure has not yet been negotiated. Brian asked how much could be saved and DJ said the Business Office could look into it further and cost it out. Stephanie stressed that with regard to furloughs, each group must be looked at separately and individually.

*Retirement Incentives or "Golden Handshakes": Dr. Lewallen said these are things that could be looked into but the college does not want to do anything that will affect the long-term. Terri said that retirements can be challenging with regard to FON and could cause issues.

* Student Hourly: Mary advised that Federal workstudy program has waived the 25% district match and she is working with Al Munoz currently.
Action(s) required:

Agenda #7

Topic:Wrap up discussion
Presenter:Ann Wright
Summary of Agenda Item:Ann said that at this meeting, we have identified some groups who will work together from a revenue generating aspect. It is unclear whether the group is interested in pursuing a shortened semester.

Stephanie asked if any work has been done to plan beyond the 2012-13 academic calendar and Mary replied that she believes it would be helpful to have the calendar before November. Dr. Lewallen asked if it was possible to develop the academic calendar for the next three years.

Dr. Lewallen also stated that there are two phases ahead. The college is going to need to make some changes for this year and then in the coming year we are going to put together a process that will be inclusive to explore the organizational structure and what it might look like moving into the future. Short term changes will be made quickly and those will be sent out within the next week.

Action(s) required:

Agenda #8

Topic:Budget information
Presenter:DJ Javier
Summary of Agenda Item:Dj provided a presentation of a one-page budget summary and provided an overview of the contents. DJ stated that the estimated actuals for FY2011-12 were just closed and it is estimated that there will be a deficit of $356,000 which is very close to what was budgeted. Actual numbers should be ready in October/November. She then went on to explain the separate portions within the summary document and responded to questions.

DJ stressed that the college will have to prepare for future reductions. Terri added that the college can look at different things that can be done without negotiations related to personnel. She also said that equity issues across employees groups will have to be looked at. DJ said that she is working with Sharon Alheit to see what grant funding is available for programs.
Action(s) required:

Agenda #9

Topic:Wrap up
Summary of Agenda Item:Since the Board did not provide a specific number to reduce the budget, Ann said that it should be reported to the Board by RAC that planning is being done. The Board should also be reminded of what has already been cut thus far. Ann stated that she believes the Board will appreciate the efforts to raise revenue.
Action(s) required:Board report
Responsibilites:Ann Wright