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Resource and Allocation Committee

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Hartnell College - 411 Central Avenue, CAB-112, Salinas, CA 93901
December 12, 2012 at 3:00PM
I.Chair(s)

Willard Lewallen, Administration
Ann Wright, HCFA

** APPROVED MINUTES **
II.Attendee(s)

Tony Anderson, Academic Senate
Matt Coombs, IT
Wayne Ross, ASHC
Joanne Trevino, Classified Senate

III.Guest(s)

David Beymer, FTFH committee
Mary Dominguez, Student Affairs
Langston Johnson, PPA
Kelly Locke, Instructor
Brian Lofman, Academic Affairs & Accreditation
Aurora Mendez, Instructor
Al Muñoz, Business Office
Cheryl O'Donnell, PPA
Terri Pyer, FTFH
IV.Supporter(s)

Laura Warren
V.Adjournment

4:56 p.m.

Agenda #1

Topic:Approval of Agenda
Presenter:Joanne Trevino
Summary of Agenda Item:Joanne Trevino moved to approve agenda; Tony Anderson seconded. Agenda approved.

Ann mentioned that Matt Coombs had earlier reqeusted the addition of an agenda item with regard to a resource request for IT.
Action(s) required:Matt\\\'s agenda addition will be included as the last item.
Responsibilites:n/a
Deadline(s):n/a

Agenda #2

Topic:Approval of minutes from November 28, 2012 meeting
Presenter:
Summary of Agenda Item:Willard Lewallen moved to approve minutes as written; Tony Anderson seconded. Time was given to review; no questions, corrections, or additions. Minutes approved.
Action(s) required:n/a
Responsibilites:n/a
Deadline(s):n/a

Agenda #3

Topic:New Reports: Full Time Faculty Hiring (FTFH) Committee report
Presenter:David Beymer, Terri Pyer
Summary of Agenda Item:Two handouts were provided. David stated there is a minimum of six hires needed to reach the Faculty Obligation Number (FON). The FTFH committee is concerned with getting the jobs announced as soon as possible in order to receive the best responses / applicants. Additionally, David said a stronger list than what was provided should be available for the February RAC meeting. Terri added that the recommendation for hires that was expected at this meeting should be available at the next RAC meeting. Discussion followed.

Tony asked if a motion was required at this point in the conversation to which Willard replied that the FTFH committee will be bringing information back to the next meeting. Further discussion ensued.

Tony then brought forth a motion to accept the top six candidates for future hire with the exception of Respiratory Care Practitioner Program Instructor. Ann asked for a second to Tony's motion; Joanne said she could second, however, she would like to wait until January when the complete recommendations come through. Ann then called the motion dead.
Action(s) required:FTFH Committee to further review and prioritize the list of hires.
Responsibilites:David Beymer; Terri Pyer
Deadline(s):1/23/2013 meeting

Agenda #4

Topic:New Reports: Program Planning & Assessment Committee report
Presenter:Cheryl O'Donnell
Summary of Agenda Item:Cheryl provided a presentation on program planning and acknowledged the work that has taken place over the last five years and what the future holds. Discussion followed.
Action(s) required:n/a
Responsibilites:n/a
Deadline(s):n/a

Agenda #5

Topic:Unfinished Business: Shared Governance Retreat
Presenter:Ann Wright
Summary of Agenda Item:Ann stated that Willard received the report the day prior and the report should be distributed at the next RAC meeting.
Action(s) required:This item will be added to the next meeting agenda.
Responsibilites:Ann Wright
Deadline(s):1/23/2013 meeting

Agenda #6

Topic:Unfinished Business: Moves and Reorganization Updates
Presenter:Ann Wright
Summary of Agenda Item:n/a
Action(s) required:This item will be added to the next meeting agenda.
Responsibilites:
Deadline(s):1/23/2013 meeting

Agenda #7

Topic:New Business: Increased Funds Request for Technology
Presenter:Matt Coombs
Summary of Agenda Item:Matt began by informing everyone that the replacement of wireless access points (APs) has been moving forward. Originally, the project was to increase access but as the APs have been put in, the need for additional APs was discovered. The cost per AP is approximately $1,000 and Matt believes another ten will need to be added. Additionally, he stressed that his department will require training with regard to the virtual desktop. Matt further stated that the college will need to buy additional storage which would essentially create a private cloud. The dollar amount Matt feels is required is approximately $200,000 for the additional storage which would keep the need for additional storage for five to ten years.

Al confirmed that the capital outlay fund has money set aside to accomplish what is needed; in fact there is approximately $1 million set aside specifically for IT. Al further explained the capital outlay fund to the group.

Further discussion regarding the virtualization and storage required.

Ann asked for confirmation that the funds for ITs needs are currently available; Al confirmed his earlier statement.

Tony then motioned that if the college can find the money, those funds are allocated for IT. Wayne Ross seconded the motion adding that as long as it keeps things moving and students getting to class or work, he is all for allocating the money. Ann asked for a vote; all were in favor.

Ann then asked Matt for an update on the ETudes transition. Matt explained the challenges that were experienced related to archives created by ecollege. Testing of archives in process as well as making shells available for every faculty member. Related discussion followed. Ann asked for any other questions regarding ETudes; there were none.
Action(s) required:none
Responsibilites:n/a
Deadline(s):n/a