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Resource and Allocation Committee

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Hartnell College - 411 Central Avenue, CAB-112, Salinas, CA 93901
February 27, 2013 at 4:00PM
I.Chair(s)

Willard Lewallen, Admin
Ann Wright, HCFA

* DRAFT MINUTES *
II.Attendee(s)

Tony Anderson, Academic Senate
Dale W. Fuge, L-39
Joanne Trevino, Classified Senate

III.Guest(s)

Mary Dominguez, Admin
Stephanie Low, Admin
Al Muñoz, Admin
Richard Prystowsky, Admin
Dan Teresa, PE

Absent:
Wayne Ross, ASHC
Ismael Ramirez, Maint.
Matt Coombs, Admin/IT

IV.Supporter(s)

Laura Warren
V.Adjournment

4:50

Agenda #1

Topic:Approval of Agenda
Presenter:Ann Wright
Summary of Agenda Item:Agenda was unanimously approved.
Action(s) required:None
Responsibilites:n/a
Deadline(s):n/a

Agenda #2

Topic:Unfinished Business: Review of Vision, Mission, Values
Presenter:Willard Lewallen
Summary of Agenda Item:Willard prefaced by saying this item ties into accreditation. There needs to be a regular review of the college's mission statement and the mission statement must be adopted by the Board. While there is no formal process Willard stated it needs to get going. A two stage process is being proposed; the first of which is a survey for the gathering of initial input followed by open forums to discuss and receive additional input. He also proposed that the information gathered be taken to the shared governance task force rather than forming another group for recommended changes or affirmation then onto the President's office and finally to the Board for approval. He added that while the college is not required to review the vision and values statements, he believes it is a good idea to review all at the same time. Discussion followed.

Willard provided a handout of a draft survey for further discussion.
Action(s) required:No action taken
Responsibilites:n/a
Deadline(s):n/a

Agenda #3

Topic:Unfinished Business: 16 week calendar
Presenter:Willard Lewallen
Summary of Agenda Item:Willard informed the committee that a handbook is being assembled to guide the work of the 16 week calendar. The handbook will consist of examples of calendars, considerations, regulations, and things that have to be done. Discussion ensued. Ann Wright mentioned that the college may wish to consider referring to the 16 week calendar as a compressed calendar. More discussion followed. Willard stated the college will be moving forward.
Action(s) required:No action taken.
Responsibilites:n/a
Deadline(s):n/a

Agenda #4

Topic:Unfinished Business: Governance Planinng Task Force
Presenter:Willard Lewallen
Summary of Agenda Item:Willard stated the task force will be meeting soon. They will take the work that was done at the shared governance retreat and apply it to the governance structure. Brief discussions followed.
Action(s) required:No action taken.
Responsibilites:n/a
Deadline(s):n/a

Agenda #5

Topic:New Business: AP 4231
Presenter:Mary Dominguez
Summary of Agenda Item:Mary provided a handout of AP 4231 for review by the committee. She explained she was bringing AP 4231 to RAC for review and action because it is her wish to get AP 4231 on the March board agenda. Tony Anderson motion to approve AP 4231. Ann stated that the committee can move, second, and then discuss. Joanne Trevino seconded. Ann began the discussion. Mary stated this policy has always been in effect but it is now in writing and in accordance with board policy requirements. Ann asked if language already exists in the catalog; Mary responded yes. Ann then asked for further questions. Dale asked if there is a limit; Willard expanded on Dale's question. Stephanie Low explained there is a one year limit. For clarification purposes, Mary then stated a minor change would be made to item #7; it will be amended to state something to the effect of "the form will be delivered to the faculty member's mailbox." Further discussion followed.

Action(s) required:Action taken: RAC voted unanimously to accept AP 4231 as amended.
Responsibilites:n/a
Deadline(s):n/a

Agenda #6

Topic:New Business: AP 4111 and BP 4111
Presenter:Mary Dominguez
Summary of Agenda Item:Mary elected to pull AP 4111 and BP 4111 from the agenda for purposes of timing.
Action(s) required:Place AP 4111 and BP 4111 on next RAC agenda
Responsibilites:Laura Warren
Deadline(s):March 13, 2013

Agenda #7

Topic:New Business: BP 5030
Presenter:Mary Dominguez
Summary of Agenda Item:Mary provided handouts of BP 5030 to the committee for review. Mary then stated it has already been approved twice in the last year but revisions have been made. At this time the college will waive fees for K-12 concurrent enrollment students. Discussion followed. Tony Anderson stated his belief that fees should not be waived. Joanne asked why the fees should be waived. Discussion followed related to maintaining good relationships with K-12 institutions. Ann then asked if waiving of fees is the only change to BP 5030; Mary replied it is. Ann then called for a motion to approve BP 5030; Dale moved; Joanne seconded. Ann asked for further discussion.
Action(s) required:Action taken:
RAC voted 3 ayes; 1 nay; no abstentions. Motion to accept BP 5030 carried.
Responsibilites:n/a
Deadline(s):n/a

Agenda #8

Topic:Future Agenda Items
Presenter:
Summary of Agenda Item:Tony inquired about adding a future agenda item pertaining to what the college does with obsolete technology; would like to get things out to the community. Willard stated that regulations exist on surplus that must be followed. Discussion followed.

Ann asked for additional future agenda items. None were requested.
Action(s) required:No action taken.
Responsibilites:n/a
Deadline(s):n/a