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Resource and Allocation Committee

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Hartnell College Board Room - 411 Central Salinas, CA
October 28, 2009 at 3:00PM

Ann Wright, Chair

NOTE: These minutes are for the RAC-only meeting. These minutes were approved by RAC members only at the combined RFC meeting on November 11, 2009.


Ann Wright, Armando Cortes, Dale Fuge, Langston Johnson, Margie Wiebusch, Nancy Schur

Melissa Stave

Rachell Summers

4:09 pm

Agenda #1

Topic:Motions passed 10/28/2009
Presenter:Ann Wright
Summary of Agenda Item:Motions passed 10/28/2009 by Resource Allocation Committee (RAC)

1. The motion was:

RAC accepts the recommendation made by the HR/Technology/Facilities Committee to use the remaining space on the 2nd floor, South/West end of CALL Building for swing space in support of the Measure H Bond Activities.

The motion was moved and seconded (Motion made by Dale Fuge, seconded by Armando Cortes. All RAC members present were in favor. No absentions.

Discussion on the motion stressed that the term Swing Space be UNDERLINED to indicate that the use of the term SWING SPACE indicates that it is temporary. The use of this swing space is to allow construction on campus to continue.

This recommendation to RAC was made by the HR/Technology/Facilities committee on 10/21/2009. The recommendation was moved by Tony Anderson, seconded by Eric Price and the vote from the HR/Technology/Facilities committee was unanimous to make this recommendation to RAC.

2. The motion was:

To cancel the RAC-only meetings scheduled for November 25, 2009 and December 23, 2009.

The motion was moved and seconded (Motion made by Armando Cortes, seconded by Margie Wiebusch). All RAC members present were in favor. No absentions.

There was no discussion on this motion, but it was noted that the combined meetings of the RFC (RAC/FIS/Cabinet) will meet as scheduled on November 11 and December 9, 2009.
Action(s) required:None

Agenda #2

Topic:Swing Space Presentation
Presenter:Gary Hughes
Summary of Agenda Item:Gary Hughes, Chair of the HR/Technology/Facilities Committee gave a powerpoint presentation on what was discussed at the October 21, 2009 meeting of that shared governance committee. The powerpoint illustrated what building renovations would occur in the near future and highlighted what areas are currently housed in each area.

Buildings currently schedule for renovation in the near future:
Hartnell College Center (HCC) - Dec.2009.
CAB - South Side
CAB - North Side

Housed in HCC:
Dining Hall
ASHC offices
HCC-116 (meeting room)

Housed in CAB South Side
President's Office
Business Office
Dean of Distance Learning, Evening/Weekend and Adjunct Faculty
Mail Room

Housed in CAB North
Student Affairs and Athletics
Admissions & Records Office
Financial Aid office
Computer Lab

The Annex is scheduled for tear down 2012-2013

Tech Building is scheduled for tear down 2010-2012.

The Tech Building and the Annex do not accomodate activites well and would not be good for swing space.

The new science building is in the planning stages. The new science building will be built where the current Annex is now.

The following existing buildings are considered full, with only limited available space (a few empty offices):
The Learning Resource Center (LRC);
Merrill Hall;
Visual Arts Facility (VAF)

The conclusion of the HR/Technology/Facilities Committee is that remaining open space in the CALL Bldg could be used for swing space and a motion was made to recommend to the RAC Committee to use the remaining space, 2nd floor South/West end of the CALL building for swing space in support of the Measure H Bond activities.

RAC made a motion to accept the committee's recommendation. See agenda #1 for motion results.

Action(s) required:None

Agenda #3

Topic:Budget recommendations by RFC from Summer 2009
Presenter:Ann Wright
Summary of Agenda Item:Ann Wright recommended that the RFC revisit the recommendations made during the Summer 2009 regarding long term solutions to budget problems, such as : Changes in processes, contracts, scheduling.

She further suggested that the committee look at these suggestions with the idea in mind as to how to maintain integrity of the college in the face of severe budget limitations.

There was general discussion on this and the following suggestions were made for further discussion with the RFC committee:

*Develop a Budget Development Calendar
*Programm Planning & Assessment
*Have future decisions align with Accreditation
*Analyze the closing of reprographics; are we utilizing the savings we had hoped to achieve by using Office Depot printing services.

Ann mentioned that the Reorganization Committee is meeting on 11/3/2009.

Action(s) required:1. Discussion with RFC Committee on 11/11/2009

2. Report of Reorg Committee 11/3/2009 meeting
Responsibilites:Ann Wright

Agenda #4

Topic:Progress report on the health benefit study
Presenter:Ann Wright, Melissa Stave
Summary of Agenda Item:Ann reported that a study is being done to consider alternatives to MCSIG - CBT, CalPers, and Sisk.

Ann and Melissa were one their way to listen to a representative from MCSIG.

The faculty is conducting their own investigation.

Action(s) required:Continued reporting on the benefit study
Responsibilites:Ann Wright, Melissa Stave, Dale Fuge