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Resource and Allocation Committee

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Hartnell College Board Room - 411 Central Salinas, CA
December 14, 2011 at 3:00PM
I.Chair(s)

Phoebe Helm
Ann Wright

** APPROVED MINUTES **
II.Attendee(s)

Francisco Estrada, ASHC
Eric Price, CSEA & Classified Senate
Nancy Schur, Academic Senate

III.Guest(s)

Esteban Soriano, Interim Vice President, Student Affairs
Melissa Stave, P.E.
IV.Supporter(s)

Laura Warren
V.Adjournment

4:50 p.m.

Agenda #1

Topic:Meeting called to order at 3:25 p.m.
Presenter:Ann Wright
Summary of Agenda Item:A quorum being present, Ann called the meeting to order.
Action(s) required:
Responsibilites:
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Agenda #2

Topic:Approval of 11/9/11 minutes
Presenter:Ann Wright
Summary of Agenda Item:Ann pointed out that the minutes were not yet available for review and approval. She then said she would summarize. Key points:
1. Recommendation to hire; more information is needed from FIS. Currently working on job descriptions.
2. Shared governance committees: Recruit new members. Effectiveness of meeting schedule. Clerical support for meetings needed. Post activity on website. Revitalize committees.

This sparked some discussion regarding the importance of someone taking accurate notes and ensuring those notes are posted online in a timely manner.
Action(s) required:Finalize minutes and post draft online.
Responsibilites:Laura Warren
Deadline(s):12/15/11

Agenda #3

Topic:Presentation: Accreditation Climate Survey
Presenter:Esteban Soriano
Summary of Agenda Item:The meeting was passed to Esteban Soriano who provided information and documentation related to the Accreditation Climate Survey that was done at Mt. San Jacinto College in 2010. He provided detailed information regarding the various components of the survey and explained the methods by which the results were obtained. Ann asked if the survey allowed for comments. Esteban assured the committee that open-ended questions could be made a part of a survey and that data could be collected. There was discussion regarding how to ensure individuals participate in the survey process. The idea of offering a prize drawing among those who fully completed the survey was stated as was configuring the computers in the Library with a pop-up window offering students the opportunity to complete an online survey. Francisco mentioned that he believes offering a prize would be a good way to encourage participation among students.

Nancy Schur asked who would be responsible for creating the survey questions. Melissa Stave responded that it should be the Accreditation Steering Committee's responsibility. Ann pointed out that the steering committee will next meet on 1/9/12.

Conversation regarding the number of questions and length of survey ensued. Ann expressed her feeling that the data collected cannot be set aside.

It was agreed that the handouts Esteban provided to the committee would be forwarded to the attendees of the 1/9/12 Steering Committee meeting.
Action(s) required:Provide handouts to members of the Steering Committee at their upcoming meeting.
Responsibilites:
Deadline(s):1/9/2012

Agenda #4

Topic:Meeting adjouned
Presenter:Ann Wright
Summary of Agenda Item:At approximately 4:45, Ann pointed out that since a quorum was no longer present, the time remaining would be for informal discussion only.
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Agenda #5

Topic:Next meeting
Presenter:Ann Wright
Summary of Agenda Item:Wednesday, January 11, 2012 is the next scheduled RAC meeting.
Action(s) required:
Responsibilites:
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